Work for Save The Bay
Save The Bay is the largest regional organization working to protect, restore and celebrate San Francisco Bay since 1961. Save The Bay engages more than 50,000 supporters, advocates, and volunteers to protect the Bay from pollution and reckless shoreline development and make it cleaner and healthier for people and wildlife. Save The Bay is leading a region-wide effort to re-establish 100,000 acres of tidal marsh that are essential for a healthy Bay. Volunteers from the community, local businesses, and schools work with our science team to perform hands-on restoration of the Bay shoreline. Save The Bay inspires the next generation of Bay activists through our award-winning restoration education programs.
Students, recent grads or anyone looking to make a big difference for the Bay, please check-out our Office Volunteer Program for hands-on experience working with our dynamic teams.
The Administrative Assistant provides office and accounting support to a team of approximately 30 employees. This is a full-time, non-exempt position, Monday-Friday 8:45 a.m. – 5:15 p.m., reporting to the Finance and Administrative Manager.
Responsibilities included, but are not limited to:
- Reception: greet visitors, answer calls, respond to emails from the public
- Coordinate with building landlord for office facility repair and maintenance, distribute mail, purchase and maintain supplies, furniture, and equipment, manage voicemail system, employee status software (electronic in/out board), emergency coordination, ergonomic assessment and other office systems
- Accounting: manage accounts payable and relationship with vendors, prepare bank deposits, code credit card charge expenses, assist with contract billing, enter donation deposits, manage cash flow and oversees bank accounts & investments
- Assist with recruitment for open jobs
- Manage office volunteer program, recruitment, coordination, & and capturing exiting feedback
- Coordinate logistics for staff trainings and parties
- Other duties as assigned
- Associates Degree or Bachelor’s Degree with two years of office administrative experience or other relevant work experience
- Proficient in Microsoft Excel, Word and Outlook, and internet tools
- Experience with accounting software (Quickbooks a plus) and databases (Salesforce a plus)
- Superior communication skills, ability to interact with the public with tact and diplomacy, providing excellent customer service via phone and email
- Types 60 words per minute or more
- Excellent organizational skills and attention to detail; efficient and effective at managing and completing tasks to meet deadlines, and self-directed
- Ability to lift at least 40 lbs
- Excellent interpersonal skills with demonstrated ability to work independently as well as part of a team.
- Problem-solving skills, ability and patience to target and solve minor office equipment problems
- Enthusiasm for Save The Bay’s mission and programs
- Clean background check
Save The Bay offers an excellent benefit package including medical, dental, vision, chiropractic, life insurance, 403(b) plan, paid vacation, paid holidays and sick time.
- Please email your resume and detailed cover letter to: email@example.com. Subject line and file name(s) should read: Administrative Assistant -- [your name].
- Applications will be reviewed on a rolling basis.
- It is a priority to Save The Bay to recruit and retain a diverse workforce. Save The Bay is an equal opportunity employer.
The Data and IT Specialist supports both Save The Bay’s data management and technology systems to facilitate the organization’s ambitious program goals. This position is highly customer service oriented, offering professional and friendly support and advice to staff for technology needs and issues. The Data and IT Specialist reports to the Director of Information Technology.
- Administer the database helpdesk system. Support staff data needs; troubleshoot issues and resolve them in a timely manner, escalating tickets to Salesforce Developer when needed.
- Perform regularly scheduled weekly and monthly database maintenance.
- Meet regularly with staff to provide timely support with reports, data input, etc.
- Create reports and campaigns, edit email templates and schedule email sends within Salesforce and iContact for mass outreach and fundraising emails.
- Perform initial orientation trainings as well as ongoing trainings to staff on proper database usage to ensure maximum database effectiveness.
- Stay up-to-date with advances and releases of Salesforce and other database applications.
- Execute other data tasks as assigned or directed.
Computer and IT Support
- Administer the computer helpdesk system. Support staff desktop needs; troubleshoot issues and resolve them in a timely manner, escalating tickets to IT Consultant when needed.
- Perform orientation and training of new staff as well as an ongoing training program for staff on all user hardware and software applications.
- Maintain non-server/networking hardware and software and troubleshoot problems.
- Stay up to date with advances and revisions of software and required hardware.
- Monitor spending for adherence to budget and recommend variances as necessary. Maintain inventory of all IT equipment.
- Oversee all telephone system updates and changes, including routing for seating assignments.
- Implement policies, procedures and standards relating to information and telecommunication systems.
- Work with IT Consultant to assist any server, network or IT projects as needed.
- Perform other information systems support and non-IT duties as assigned or directed.
QUALIFICATIONS & REQUIREMENTS
Education & Experience
- BA/BS in Computer Science, Management Information Systems or Business Administration; supplemented with one or more courses in current technology
- Current experience (1-2 years) supporting network and database technologies.
- Strong knowledge of Salesforce, Microsoft o365, Microsoft Office Suite, Windows 7/8 a plus.
- Possess highly developed verbal and written communications, being able to speak both technically and non-technically.
- Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through and simultaneously manage multiple priorities to ensure goals are met in a timely manner.
- Ability to lift at least 40 lbs.
- Clean background check and motor vehicle report.
- Enthusiasm for Save The Bay’s mission and programs.
To apply for position, email firstname.lastname@example.org with DITS in the subject line. Only those applications with DITS in the subject line will be considered.
Save The Bay is seeking a smart, reliable, creative collaborator to manage online communications for a small-but-mighty environmental nonprofit. On our team, you'll work with a couple dozen sharp, passionate colleagues; you'll be part of a high-functioning organization that genuinely has its act together; and you'll work in downtown Oakland right near BART with a killer view from your office. You'll also be part of a 4-person communications team that cranks out good work, and have a ton of opportunity to make a difference in the world and to shape your role at at a super exciting time for the organization. You'll work hard, but have a fair amount of flexibility, including the option to telecommute one day a week. The best fit will be someone who enjoys having some autonomy, thrives on collaboration, and can shift between thinking big-picture and diving in to get stuff done.
- Front-end web lead:You are the person who is responsible for day-to-day upkeep of our website, which is built on Drupal and connected to Salesforce; and our blog, which is built on WordPress. You're the go-to person when colleagues have technical and quality-control issues related to the website, the blog, and the many HTML emails we build and sent in iContact/Salesforce. You're not without support -- you have access to a freelance web developer (you manage the vendor) and an in-house Salesforce administrator, but it is important that you know enough tech to work with them, and you should know your way around HTML, CSS, etc. Bonus points if you're handy with Photoshop and web graphics, because we need you to keep our website looking amazing.
- Project management: We have a lot of projects with many moving parts, and we use Asana to keep information flowing, milestones on track, and all the right people playing all the right roles. We rely on you to schedule the required tasks and adjust that schedule when necessary. (Many of these projects are email campaigns that we send to our sizable list of supporters, and the moving parts include segmented mass emails; landing pages, petitions, and/or donation forms on our website; related blog or video content; and integrated social media elements.)
- Creative contributor: You bring enormous creative energy to all our communications projects--from online activism (say, a petition on Change.org) to ad campaigns, social media campaigns, YouTube videos and more. You help turn wonky environmental policy stuff into compelling communications that engage the public. And when someone (say, your boss) comes to you with an idea that's lame or off-kilter, you push back -- then help brainstorm a better approach.
We're eager to start having conversations with interested candidates. Your cover letter should give us a genuine sense of who you are and what you're looking for.
To apply for position, email email@example.com with "Online Communications Manager" in the subject line.
The Campaign Manager is a seasoned professional with demonstrated success in developing, managing, and winning issue advocacy campaigns. The position implements Save The Bay’s campaigns to accelerate restoration of Bay wetlands through new public funding, and to prevent bay fill projects and emerging threats to San Francisco Bay. The Campaign Manager builds and stewards high-level relationships and collaboration with allied organizations, elected officials, public agencies, and community activists to advance Save The Bay’s mission and strategic plan. This position requires strong experience in electoral and legislative issue advocacy, keen political and strategy instincts, and the ability to manage multiple projects and work efficiently in a rapidly evolving environment.
This position reports to the Political Director.
- Organize and manage strategic planning, constituency engagement, and public advocacy efforts by Save The Bay and its partners to secure robust, continuing funds for Bay wetland restoration; guide and support the San Francisco Bay Restoration Authority in its mission to secure that funding and provide grants to advance restoration projects. Represent Save The Bay to the Restoration Authority and in relevant legislative/regulatory meetings, hearings, public events, and other forums.
- Develop internal and public materials, including strategy documents, timelines, budgets, position papers, public comments, and other content to support campaigns.
- Serve as a spokesperson for Save The Bay to promote our advocacy campaigns with the media and other audiences.
- Advance Save The Bay’s policy goals through development and maintenance of high-level relationships with partner organizations, elected officials, and public agencies.
Bay Fill and Emerging Threats
- Lead implementation of Save The Bay’s efforts to prevent destructive shoreline development projects in Redwood City and Newark that would fill in two of the largest remaining blocs of unprotected, restorable wetlands in the Bay.
- Craft and lead aggressive strategies to address emerging threats to San Francisco Bay, including rapid-response and tactical campaigns.
- Identify and pursue opportunities to mobilize broad grassroots support, build coalitions, and generate participation from Save The Bay’s members, allies and key policy makers.
- Develop advocacy materials, including conducting research and writing reports, white papers, public comments, blogs, and other content to aid in expanding public support for campaigns.
Organizational Development & Other
- Support the Political Director and other Policy staff in identifying and implementing effective campaign strategies and tactics, strategic planning opportunities, and cross-departmental collaboration & planning efforts.
- Manage and expand existing partnerships with environmental, business, labor, and issue advocacy organizations, and build new ones.
- Supervise the work of volunteers, consultants, and other staff as needed in support of campaign objectives.
- Other responsibilities as assigned.
- At least three years of experience leading and winning issue advocacy campaigns, with increasing levels responsibility.
- Strong persuasive writing, research, editing, and public speaking skills.
- Experience working across multiple staff teams, developing and executing work plans, and facilitating meetings.
- Familiarity with Bay ecology and issues, agency and legislative processes, and community-based programs.
- Proven ability both to work independently and to collaborate effectively.
- Experience working effectively with elected officials, community leaders, environmental activists, agency officials, and other stakeholders.
- Passion for Save The Bay’s mission.
- Demonstrated initiative, creativity, and collaborative work style.
- Valid CA drivers license and clean driving record.
- Clean background check.
- High-level computer proficiency.
To apply for position, email firstname.lastname@example.org with Campaign Manager in the subject line.